ER 1 & ER 2 related document for CN/Funding Request submission to the GF

1. A)Documents related to NSP and draft CN development process including country dialogue(each disease):
2. National Strategic Plan final Draft
3. NSP finalization meeting minutes and attendance list, meeting notice
4. TWG – TOR,
5. List of member of TWG,
6. TWG meeting minutes,
7. TWG meeting notice, consultant appointment ,
8. TOR of Consultants,
9. CN circulation among the CCM members,
10. Feedback and comments documents, incorporation of feedback, final draft,
11. Documents for country dialogue process ( minutes of stake holders and different constituencies meeting on CN development, meeting notice, attendance list)
12. CN /funding request writing group meeting minutes, notice and attendance list
13. CCM meeting minutes authorizing Concept Note development for each disease
14. Documentation of CCM authorization for Oversight Committee (Strategy and Planning function) to oversee the Concept Development Process
15. Documentation of process of Concept Note development
16. TWG meeting minutes documenting stages and activities of Concept Note development
17. List of technical experts and stakeholders involved in developing Concept Note development
18. Documentation of constituency consultations, including names of individuals consulted with
19. Documents and screen shot for website upload of draft CN for public sharing, comments and feedback (website of DGHS, NTP, NMCP, NASP and other PR’s website if possible)
20. B)Sharing Concept Note with Stakeholders   (each disease)
21. Email supporting sharing of draft Concept Note with wide range of stakeholders
22. Comments received from stakeholders
23. Minutes showing discussion of stakeholder comments by TWG
24. C)CCM Approval of Concept Note(each disease)
25. Oversight Committee review and acceptance of draft Concept Note, documented in Oversight Committee minutes
26. Presentation of draft Concept Note to full CCM, documented in meeting minutes
27. TWG incorporates all comments into Concept Note
28. Signature of all CCM members on final version of Concept Note
29. D)All phases(each disease)
30. Email supporting sharing of draft Concept Note with KAP
31. Comments received from KAP
32. Minutes showing discussion of KAP comments by TWG

1. E)Final Draft of Concept Note (each disease):

Final Draft of all Disease CN/Funding Request for 89^th BCCM Meeting (70 Sets each hard copies) for members and alternate members and Observers (as of first meeting of new CCM all members and alternate members are  invited)

1. F)BCCM Secretariat will complete documentations for following documents:

• CCM minutes documenting CCM decision of selecting / continuing existing PRs
• Documentation of COI management in BCCM Secretariat files
• Oversight Committee Members are formally appointed by BCCM, documented in meeting minutes
• Minutes of Oversight Committee meetings
• Oversight workplan and budget documented in minutes of Oversight Committee
• Oversight Committee Members are formally appointed by BCCM, documented in meeting minutes
• Minutes of Oversight Committee meetings
• Oversight activities documented in meeting minutes, oversight documentation
• Documentation of Oversight Committee feedback to PR
• Oversight activities documented in meeting minutes, oversight documentation
• Proof of non-members, PLWD, KAP involved in oversight

BCCM Secretariat will ask further documents (if necessary) to TWG and PRs according to the GF Secretariat demands for these ER1 and ER2 compliance. Please find the attached list of documents which are needed for ER1 and ER2 and new BCCM members and alternate members list.